Another tag surfing session, another interesting blog. Mike Chitty at Progressive Manager’s Network posts on prioritizing the subjects covered in 1-on-1 meetings (here). I have regular standing meetings — jour fixes for you Eurocentric folks — with my team, so I was all ears.
Mike leverages a Covey tool — the prioritization matrix below — to focus on what should be covered in 1-on-1’s (he calls them 121’s).
121s almost compel you to focus on quadrant 2 type activities. Quadrant 1 stuff has to be done almost immediately- it can’t wait for a 121. And who is going to continually bring quadrant 3 and 4 items into play with their manager?
It is pretty obvious what should be on the agenda when you look at the matrix. Some of my 1-on-1’s have devolved into variations on regular initiative status meetings — mostly Quadrant III (urgent/not important). Going forward, I’m going to be more clear that 1-on-1’s should focus on Quadrant II topics.